Privacy Policy

Last Updated: April 24, 2025

INTRODUCTION

Safe & Together Institute ("Safe & Together," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our website, Virtual Academy (including our Perpetrator Pattern Mapping Tool or "PPMT"), e-Store, and other services (collectively, the "Services").

This Privacy Policy has been updated to comply with the Federal Consumer Data Privacy Act of 2024 (FCDPA) and relevant state privacy laws.

IMPORTANT POINTS AT A GLANCE

Your Rights: You have specific rights regarding your personal information, including the right to access, correct, delete, and port your data, and to opt out of certain processing activities.
PPMT Security: Information you enter in the Perpetrator Pattern Mapping Tool is stored locally on your device via encrypted browser cookies. We cannot access this information.
Data Categories: We collect information you provide directly, information from your use of our Services, and information from third parties.
Processing Purposes: We use your information to provide and improve our Services, communicate with you, process transactions, and comply with legal obligations.
Data Sharing: We share your information with service providers, when legally required, and in connection with business transactions.
Data Security: We implement comprehensive technical, administrative, and physical safeguards to protect your information.

1. YOUR PRIVACY RIGHTS

Under U.S. privacy laws, you have the following rights:

Right to Know: You can request details about the categories and specific pieces of personal information we collect, use, and share.
Right to Access: You can access your personal information in a portable format.
Right to Correct: You can request correction of inaccurate personal information.
Right to Delete: You can request deletion of your personal information, subject to exceptions.
Right to Opt Out: You can opt out of:
- The sale or sharing of your personal information
- Targeted advertising
- Certain automated decision-making and profiling
Right to Non-Discrimination: We will not discriminate against you for exercising your rights.

To exercise these rights, contact us at connect@safeandtogetherinstitute.com. We'll respond to verifiable requests within 45 days.

2. INFORMATION WE COLLECT

A. Information You Provide Directly

Contact information (name, email, phone number, address)
Account credentials
Professional information (job title, employer, sector)
Payment information when you make purchases
Communications with us
Profile information in the Virtual Academy
Survey responses

B. Information Collected Automatically

Device information (IP address, browser type, operating system)
Service usage data (pages visited, features used, time spent)
Location information (general location based on IP address)
Cookies and similar technologies

C. Information From Third Parties

Service providers who help deliver our Services
Social media platforms (if you interact with our social media pages)
Public sources

3. PERPETRATOR PATTERN MAPPING TOOL (PPMT) INFORMATION

The PPMT allows you to map perpetrator patterns using information from your cases. Information entered in the PPMT's fillable forms is:

Stored locally on your device using encrypted browser cookies
Not accessible to us - we cannot view or access this sensitive case information
Your responsibility to secure - we recommend using secure devices, strong passwords, and regularly clearing your cache when using shared devices

4. HOW WE USE YOUR INFORMATION

We use your information for the following purposes:

A. Essential Purposes

Providing the Services you request
Managing your account and subscriptions
Processing transactions and fulfilling orders
Delivering content and communications you request
Ensuring security and preventing fraud
Complying with legal obligations

B. Improvement and Analytics

Improving our Services and user experience
Analyzing usage patterns and trends
Developing new features and offerings
Testing and troubleshooting

C. Communications

Responding to your inquiries
Providing customer support
Sending important notices and updates

D. Marketing (Subject to Your Preferences)

Sending information about our products and services
Personalizing content and recommendations
You can opt out of marketing communications at any time

5. LEGAL BASES FOR PROCESSING

We process your personal information based on:

Performance of our contract with you
Our legitimate interests
Your consent
Compliance with legal obligations

6. HOW WE SHARE YOUR INFORMATION

We may share your information with:

A. Service Providers

Learning platform providers (e.g., LearnWorlds for Virtual Academy)
Payment processors (e.g., Stripe for e-Store purchases)
Analytics providers
Cloud storage providers
Customer service providers

B. Legal Requirements

In response to lawful requests from government authorities
To protect our rights, privacy, safety, or property
To detect and prevent fraud or security issues
To enforce our terms of service

C. Business Transfers

In connection with a merger, acquisition, reorganization, or sale of assets

We implement data protection agreements with all third parties who access your information.

7. DATA SECURITY

We implement comprehensive safeguards, including:

Encryption for data in transit and at rest
Access controls and authentication requirements
Regular security assessments and penetration testing
Employee training on data protection
Physical security for our facilities

Despite these measures, no security system is impenetrable. You are responsible for maintaining the confidentiality of your account credentials.

8. DATA RETENTION

We retain your information for as long as:

Your account is active
Needed to provide you with requested Services
Required to comply with legal obligations
Necessary to resolve disputes or enforce agreements

When no longer needed, we will securely delete or anonymize your information.

9. INTERNATIONAL TRANSFERS

As a U.S.-based organization, we primarily store data in the United States. Some of our service providers may process data in other countries. When we transfer personal information internationally, we implement appropriate safeguards in compliance with applicable laws, including:

Standard contractual clauses
Data protection agreements
Compliance certifications

10. COOKIES AND SIMILAR TECHNOLOGIES

We use cookies and similar technologies to:

Enable essential site functionality
Remember your preferences
Analyze site usage
Deliver relevant content

The PPMT requires cookies to function properly. Disabling cookies will limit PPMT functionality.

You can manage cookies through your browser settings.

11. CHILDREN'S PRIVACY

Our Services are not directed to individuals under 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes through:

A notice on our website
Email (for registered users)
The "Last Updated" date at the top of this policy

Your continued use of our Services after the effective date of a revised policy constitutes acceptance of the changes.

13. CONTACT US

If you have questions or concerns about our privacy practices:

Email: connect@safeandtogetherinstitute.com
Mail: Safe & Together Institute, P.O. Box 745, Canton, CT 06019
Phone: (860) 555-4321

14. STATE-SPECIFIC PRIVACY RIGHTS

CALIFORNIA RESIDENTS

Under the California Privacy Rights Act (CPRA), California residents have the following additional rights:

Right to Limit Use of Sensitive Personal Information: You can direct us to limit the use of your sensitive personal information to what is necessary to provide our services.
Right to Correct Inaccurate Information: You can request that we correct inaccurate personal information we maintain about you.
Extended Opt-Out Rights: You can opt out of the use of automated decision-making technology, including profiling, in certain circumstances.

Categories of Personal Information Collected

In the past 12 months, we have collected these categories of personal information:

Identifiers (name, email address, IP address)
Commercial information (products purchased, service usage)
Professional information (employer, job title)
Internet activity information (browsing history, search history)
Geolocation data (general location based on IP address)
Audio, electronic, or visual information (profile pictures, event recordings)
Professional or employment-related information
Education information
Inferences drawn to create a profile about preferences and characteristics

Categories of Sensitive Personal Information Collected

We may collect:

Account log-in credentials
Precise geolocation (when explicitly permitted)

Disclosure and Sharing Practices

Categories of Third Parties: We disclose personal information to service providers, data analytics providers, government entities (when required by law), and social media platforms.
Business Purpose Disclosures: We disclose personal information for: providing services, processing payments, security and fraud prevention, analytics, and marketing.
No Sale of Personal Information: We do not sell personal information as defined under California law.
No Sharing for Cross-Context Behavioral Advertising: We do not share personal information for cross-context behavioral advertising purposes.

Retention Periods

We generally retain information for the duration of your account plus up to 3 years thereafter, subject to legal requirements and legitimate business needs.

To exercise your CPRA rights, contact us at connect@safeandtogetherinstitute.com.

COLORADO RESIDENTS

Under the Colorado Privacy Act (CPA), Colorado residents have the following additional rights:

Data Rights: You can access, correct, delete, obtain a copy of your personal data, and opt out of targeted advertising, sale of personal data, and profiling.
Universal Opt-Out Mechanism: We honor user-enabled global privacy controls as a valid opt-out request.
Appeal Process: You may appeal a refusal to take action within 60 days. We will respond to your appeal within 45 days.

To exercise your CPA rights, contact us at connect@safeandtogetherinstitute.com.

CONNECTICUT RESIDENTS

Under the Connecticut Data Privacy Act (CTDPA), Connecticut residents have the following additional rights:

Data Rights: You can access, correct, delete, obtain a copy of your personal data, and opt out of targeted advertising, sale of personal data, and profiling.
Universal Opt-Out Mechanism: We honor user-enabled global privacy controls as a valid opt-out request.

To exercise your CTDPA rights, contact us at connect@safeandtogetherinstitute.com.

FLORIDA RESIDENTS

Under the Florida Digital Bill of Rights (FDBR), Florida residents have the following additional rights:

Data Rights: You can access, correct, delete, and obtain a copy of your personal data.
Opt-Out Rights: You can opt out of targeted advertising and the sale of personal data.

To exercise your FDBR rights, contact us at connect@safeandtogetherinstitute.com.

MONTANA RESIDENTS

Under the Montana Consumer Data Privacy Act (MCDPA), Montana residents have the following additional rights:

Data Rights: You can access, correct, delete, and obtain a copy of your personal data.
Opt-Out Rights: You can opt out of targeted advertising, the sale of personal data, and profiling.

To exercise your MCDPA rights, contact us at connect@safeandtogetherinstitute.com.

OREGON RESIDENTS

Under the Oregon Consumer Privacy Act (OCPA), Oregon residents have the following additional rights:

Data Rights: You can access, correct, delete, and obtain a copy of your personal data.
Opt-Out Rights: You can opt out of targeted advertising, the sale of personal data, and profiling.
Universal Opt-Out Mechanism: We honor user-enabled global privacy controls as a valid opt-out request.

To exercise your OCPA rights, contact us at connect@safeandtogetherinstitute.com.

TEXAS RESIDENTS

Under the Texas Data Privacy and Security Act (TDPSA), Texas residents have the following additional rights:

Data Rights: You can access, correct, delete, and obtain a copy of your personal data.
Opt-Out Rights: You can opt out of targeted advertising and the sale of personal data.

To exercise your TDPSA rights, contact us at connect@safeandtogetherinstitute.com.

UTAH RESIDENTS

Under the Utah Consumer Privacy Act (UCPA), Utah residents have the following additional rights:

Data Rights: You can access, delete, and obtain a copy of your personal data.
Opt-Out Rights: You can opt out of targeted advertising and the sale of personal data.

To exercise your UCPA rights, contact us at connect@safeandtogetherinstitute.com.

VIRGINIA RESIDENTS

Under the Virginia Consumer Data Protection Act (VCDPA), Virginia residents have the following additional rights:

Personal Data Rights: You can access, correct, delete, and obtain a copy of your personal data.
Opt-Out Rights: You can opt out of targeted advertising, the sale of personal data, and profiling in furtherance of decisions that produce legal or similarly significant effects.
Appeal Process: If we decline to take action on your request, you have the right to appeal our decision within 60 days. We will respond to your appeal within 60 days.

To exercise your VCDPA rights, contact us at connect@safeandtogetherinstitute.com.

VERIFYING REQUESTS

To protect your privacy and maintain security, we may take steps to verify your identity before granting access to personal information or processing your request. We may request additional information from you to verify your identity.

If you use an authorized agent to submit a request, we will require written proof that the agent has been authorized to act on your behalf.

NON-DISCRIMINATION

We will not discriminate against you for exercising any of your privacy rights. However, we may offer you certain financial incentives permitted by applicable law that can result in different prices, rates, or quality levels.

CONTACT

If you have questions about your privacy rights or wish to exercise these rights, please contact us at: